PEDIGREE
CHARTS, SURNAME CARDS AND LOCALITY INFORMATION
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If you have questions regarding preparation or updating
of information previously submitted, please contact Charts Chairman
for clarification.
Send pedigree charts, surname cards, locality cards, and update
cards to: Topeka Genealogical Society, PO Box 4048, Topeka, KS 66604-0048
or deliver to TGS library (during library hours only), at 2717 Indiana,
Topeka, KS.
PEDIGREE
CHARTS (available from TGS) and SURNAME CARDS (as illustrated
below) are requested from all members. They will be used for exchange
of information in two ways:
1.) The pedigree chart(s) will be filed by Member Number in the TGS
Library.
2.) The cards containing information from the pedigree charts will
be filed in special surname and locality files as an index to the
pedigree charts. These may be used by members to locate others working
on same surnames or in the same locations. The locality cards will
also be used by the Librarian and Periodical Chairman as a guide
in acquiring new books and periodicals which will be of help to all
members.
NEW
MEMBERS should submit pedigree charts as soon as possible, with
a surname card for each surname recorded on the charts, and a locality
card referencing the locality of vital events as given on the pedigree
chart(s), using the following guidelines:
1. PEDIGREE CHARTS: Use vertical style pedigree charts, 8 1/2 x 11 size. Include
your
Membership Number in upper right corner of the chart. This is the number on
your membership card and TGS mailing labels. It is the first letter of your
surname, followed by numbers. Example: F-156. Submit 1 copy of each chart.
2. Print or type information, making it as legible as possible. Write all SURNAMES
IN CAPITAL LETTERS.
3. DATES are written thus: 12 Aug 1982. Include date, county and state (or
country) of
each birth, marriage, and death, if you currently have that information.
(This means WHEN and WHERE).
4. SURNAME/INDEX CARDS: All cards must be 3 x 5. Include Membership Number
in the place shown on the samples. Using your pedigree chart, place those with
like surnames on the same surname/index card, continuing until the card is
filled (see sample below). Continue on another card if needed. Use a separate
card for each different surname.
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SAMPLE
SURNAME CARD
(Your Membership Number)
BERRY,
Missouri Jane (Jennie)
b. 1865 MO - d. 1943 KS
m. 1889 - Elmer Ellsworth BALLINGER
BERRY, Joseph W.
b. 1832 MO - d. 1918 MO
m. 1856 MO - Jane SCOTT
BERRY, Milton David
b. 1803 KY - d. 1889 KS
m. 1825 ca - Martha Jane REAVIS
BERRY, John
b. 1780 - d. MO
m. 1798 ca - Elizabeth HARRIS
TGS-087 (Rev. 03/03) |
LOCALITY
CARDS: List on these cards all geographical locations in which you
are presently doing research, by county, state and time period as
shown below. Include name on lower left corner and Membership Number
on lower right corner as in the example.
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SAMPLE
LOCALITY CARD
(Your
Membership Number)
Localities
of Interest Still Researching County
State Time period
Shawnee KS 1800-present
Jasper
MO 1820-1800's
Berea
KY before 1820
(Your
name)
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UPDATING
PEDIGREE CHARTS (previously submitted) - DO NOT send a new pedigree
chart. When you find a new ancestor, or more information on an ancestor
already on the card, prepare a 3 x 5 index card as shown below:
1.
Type or print one card for the ancestor and cross index for his/her
spouse.
2. Enclose unproven date in parenthesis with a question mark (?)
3. Print "data to be added" on upper left corner of the card.
4. Include your Membership Number in upper right corner of the card.
5. Include your name, current address, area code and telephone number in lower
left corner.
6. Use back of card for additional data, such as sources, other spouses, etc.
7. Write "date updated" and current date in lower right corner of
card.
8. Use same format to send information on collateral lines you are searching
(which may not be on your pedigree chart).
9. Send to same address as above, or leave with librarian on duty at TGS library
10. PLEASE, DO NOT REMOVE CHARTS OR CARDS from library or make changes on them.
DO NOT FILE YOUR CARDS; the Charts Chairperson needs to process them before
filing them.
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SAMPLE
UPDATE CARD
(Your
Membership Number)
Data
to be added
SCOTT, Jane
b. 10 Oct 1841 - Cooper Co. MO
m. 30 Dec 1859 - (Missouri?)
d. 9 Aug 1918 - Pettis Co. MO
Spouse: Joseph Wilson BERRY
Parents: Joseph SCOTT
Nancy ROBERTS (Your
name
Current address Date updated
Area code - phone no.) 2 Jan 1998 |
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Updated: February
20, 2008
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Topeka
Genealogical Society, Inc.
P. O. Box 4048
Topeka, KS
66604-0048
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Library
Phone: 785-233-5762 |
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